Title/Position: Creative Arts Assistant Director
Reports To: Creative Arts Director
Contract Dates: January 1 – June 30 and July 1 – December 31 (two contracts to meet the needs of our fiscal year, which begins on July 1 annually)
Hours: Part-time. May exceed full-time during the Fair.
Compensation: Per Contract
Pay Schedule: Per Contract
Location: Remote during most of the year with on-site work required during fair time [July-mid Aug].
Deadline: Applications will be accepted until the position is filled.
Description
As the Creative Arts Assistant Director, you will assist the Creative Arts Director in managing the planning and delivery of the Creative Arts Program at the Ohio State Fair. This includes collaborating with creators, judges, staff, and Ohio State partners to deliver both creative and culinary submissions, competitions, special events, and demonstrations. You will work closely with the Creative Arts Director to coordinate responsibilities and hours during the Fair, including the hours of our staff, to ensure a seamless experience for all artists and competitors. The perfect candidate for this role not only has a passion for the creative and culinary arts, but can also tackle complex, large scale event management!
Qualifications
- Exceptional organizational skills – includes computer skills with knowledge of the Microsoft Office Suite and Google Docs.
- Management and collaboration skills – must be able to manage staff (Fair time only), sponsors, guilds, demonstrators, partners, etc.
- Planning and project management skills – must be able to plan various events, exhibits and displays within the Creative Arts Department.
- Communication – candidate must have strong communication skills to manage collaboration across a variety of roles with different schedules and availability.
- Assertive and self-motivated – must be able to follow up and meet deadlines. Must be able to handle ambiguity and drive problem solving both prior to and during the fair. While this position will work under the guidance of and meet periodically with the Creative Arts director, this person will work from home.
- Familiarity with creative and culinary arts and crafts (i.e., traditional 2D and 3D art, fashion, quilting, hand-crafted and needle arts, baking, cooking, etc.).
Specific Responsibilities and Tasks Include (but are not limited to):
- Hours will increase significantly during pre-Fair and Fair, and these hours are mandatory. The exact hours are at the discretion of the Creative Arts Director.
- Assist in providing the Creative Arts Director with a completed schedule of events, activities, demonstrations, and entertainment by the designated deadline.
- Assist with the completion of the Creative Arts program or other necessary documentation to be submitted to the Special Events office.
- Assist with networking with Ohio creators and organizations for potential exhibitors, award sponsors and patrons.
- Assist in managing the pre-Fair and Fair schedules, events, and activities.
- Assist in managing and assigning the work schedules of seasonal employees/volunteers.
- Assist in approving seasonal employees time sheets, checking for accuracy, and submitting by designated deadlines.
- Assist in scheduling, managing and set-up of all demonstrators, being sensitive to other programs going on each day in the building.
- Assist with opening and closing of the Creative Arts exhibits in Kasich Hall.
- Assist with set up of the Creative Arts center (i.e., make sure the building and showcases are clean; fencing; clothes racks properly assembled and displayed; etc.).
- Assist with the artistic arrangement of display areas.
- Assist with acceptance and placement of entries and making sure that ribbons/rosettes are attached to the award-winning entries.
- Assist with releasing of entries at the conclusion of the Fair.
- Oversee photographs taken of all entries, displays, rejected works, and winning entries for reference purposes. Photographs are to be part of the overall YA Department files. Update a yearly photo album of the building activities and display for quick reference when needed.
- Attend key meetings to assist with staff orientation, the execution of the fair, and to conduct a post-fair review.
- Assist in handling issues that may arise with artist, staff, exhibitors, etc.
How to apply – Please forward resume, letter of intent, and reference list to e.birum@expo.ohio.gov with the subject line of “Creative Arts Assistant Director Resume – first and last name.”
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